Thank you for your interest in participating in 2017 GWF
All applications will be carefully considered.
Book a Standard Space / Tables, Therapist Space or Psychic Space.
And / Or Book a Speaker, demo, performance or workshop slot.
And / Or Book to be on our Daily Panel of Expert Panel
PLEASE READ ALL DETAILS & Print Ts & Cs BEFORE BOOKING
All application are done online:
Please click the link below.
(All requests for specific Time Slots & Positioning are secured in order of payment received)
The standard size space offered is 2.5 x 1.5 for participants. There are only a very few smaller tables / spaces which will be allocated to a limited amount of Participants who’s requests will be considered, and depending on availability.
Procedures: T’s & C’s
All applications to participate in GWF 2017 will be evaluated by the organisers, and will be carefully selected for approval in terms of the criteria of the specific ethos upheld by the Festival. Once we have approved your application, an invoice will be sent to you with our banking details.
PAYMENT: We require payment and proof of payment within 48 hours, or your booking will automatically fall away AND YOU WILL HAVE TO RE-APPLY. Any position or time slots that were requested previously will be lost. Please email proof of payment to: firstname.lastname@example.org
IMPORTANT: USE YOUR NAME OR YOUR ORGANISATION’S / BUSINESS’S NAME AS REFERENCE SO WE ARE ABLE TO LOCATE YOUR PAYMENT ON OUR BANK STATEMENT.
CASH DEPOSITS: will be accepted. You will need to pay an additional R30 to cover bank charges.
THERE WILL BE NO REFUNDS: If for some reason you cannot attend the Gnostic Wholistic Festival after making payment, it is up to you and/or the Vendor/Service Provider to sell your site/spot (providing the stall/products/services comply with the standards and criteria of the Gnostic Wholistic Festival). All re-sales must be approved by the Organisers.
The Organisers reserve the right to re-sell any sites/spots at the festival if paid-up vendors fail to show for their allocated setup times between 11am on Wednesday 2 Aug. & from 9am – 2pm on 3 Aug. 2017.
All sites/spots must be set up and ready for inspection by 4pm on Thursday 3 August 2017 ALL FLOORS WILL BE LOCKED AND THE VENUE WILL CLOSE AT 5PM SHARP. _______________________________________________________________
Doors will open to The Public at 9.30am on Friday 4 August 2017.
ALL PARTICIPANTS ARE REQUIRED TO BE AT THEIR ALLOCATED AREAS WITH PRODUCTS & SPACE SET UP BY 9AM ON FRIDAY 4 August 2017. (We reserve the right to impose certain penalties on stalls that are not staffed/set up).
ALL TRADERS MUST REMAIN SET UP AND HAVE REPRESENTATION AT THEIR ALLOCATED SITES FOR THE ENTIRE DURATION OF THE FESTIVAL (FRI 8AM – 6PM; SAT 8AM – 6PM; AND SUN 8AM – 5 PM).
NO SETUP ON FRIDAY 4 AUGUST IS PERMITTED:
Fresh Produce for Food & Beverage vendors may bring in daily requirements.
NO DISMANTLING OR REMOVING OF ANY STALLS / PRODUCTS / GOODS WILL BE PERMITTED PRIOR TO THE OFFICIAL CLOSING OF THE GNOSTIC WHOLISTIC FESTIVAL ON SUNDAY at 5pm – 6 Aug 2017.
The entire venue must be cleared and your area cleaned by noon (12pm) Monday 7 August 2017. The Concourse, Disa, Pocket Power and Somerset Rooms must be cleared and cleaned on the evening of Sunday 6 August 2017 to enable Kenilworth Racecourse to prepare for another function happening on 8 August 2017. All traders will be responsible for dismantling, clearing and cleaning up their sites/spots before leaving. ______________________________________________________________
Final Material cut-off date:
All applicants for speaker slots, demos, entertainments, Experts, those taking the Body and Mind Advertising option, and the Venue TV screens that will be displayed around the venue, please provide Full Company / Product / Personal Name, logo & all contact details on or before 12 noon on the cut-off date of 28 July 2017.
The design and layout of the Gnostic Wholistic Festival Programme will be finalised on Monday 21 July .Any details for our programme / list of Participants not received by 12 noon on the cut-off date of 21 July 2017 will not be included.
Any products, special offers, discounts, samples or pamphlets you wish to put in our free gift / goody bags, must be received by Friday 27 July 2017. _______________________________________________________________
For every 5 tables booked and paid, the 6th table will be offered at a reduced cost to a community based or charity organisation (With NPO & PBO status) to exhibit, selling their products to raise funds. .
For every 5 speakers booked and paid, we will offer a slot of 15 min to a charity organisation (With NPO & PBO status) to speak about their organisation. The Gnostic Wholistic Festival will donate 10% per ticket sold / per head to charities of their choice.
PRODUCTS, BOOKS, COURSES, INSTITUTIONS, ETC. (OTHER)
SPACE: 2.5 X 1.5 (Includes: +/- 2m Table & 2 Chairs only. __________________________________________________________________
CARD READERS / SMALLER PRODUCTS SPACE
SPACE: 1m. X 600 (Includes: +/- 600 x 400 size Table & 2 Chairs only. There are only a very few smaller tables / spaces which will be allocated to a limited amount of Participants who’s requests will be considered, and depending on availability._____________________________________________________________________
HEALERS’ / THERAPISTS’ SPACE
Space for an average-size Massage Bed, A Small Table and 2 Chairs.*** PLEASE NOTE: NO BEDS ARE PROVIDED *** Space: (+/- 2.5 x 1.5) +/- 600 x 400 Table + 2 chairs. R 1800 Additional Space (+/- 2.5 x 1.5) +/- 600 x 400 Table + 2 chairs. R 1500 Additional Table ( must NOT exceed allocated Therapy / Healing area) @ R 60 per table Additional Chairs @ R 20 per chair Please indicate total required in the Booking form ______________________________________________________________________
DEMOS AND ENTERTAINMENT:
(Nia, Belly Dancing, Qi Gong, Tai Chi, Yoga, TRE, Music,etc)
(All requests for specific Time Slots & Positioning are secured in order of proof of payment received)
(We will accommodate your sound, space, etc. requirements as far as possible within reason). Make sure you clearly indicate the time-slots and days you wish to perform a demo / entertainment per day. The Gnostic Wholistic Festival opens the doors to the public at 9h30 am sharp. Time slots will be available from Friday 2pm – 4pm , Saturday 5 Aug 10 am – 4 pm. and Sunday 6 Aug. 10 am – 4 pm..
Official Closing GWF 2017 is Sunday 5pm on 6 Aug 2017. _____________________________________________________________________
PANEL OF EXPERTS (Limited Space Available).
FRI: 3 – 4.30pm
11AM SAT & SAT – 90 MIN
(Minimum 5 / Maximum 7 Experts per day).
Indicate clearly which day /days you wish to be on the Panel. SUBJECT AND DESCRIPTION Please provide Full details including; Personal Name, logo & all contact details asap so we can advertise, market our panel & for program printing requirements. Please supply 200 word description. _______________________________________________________________________
SPEAKER / CHANNELING OR MINI WORKSHOP SLOTS
Please be considerate of other Participants, It is very important to stick to these times.
45 Min e.g. 30 minutes talk; 10 minutes question & answer time to clear the room within 45 minutes. Indicate clearly which day /days you wish to book for your slot.Please provide Full details including; Personal Name, logo & all contact details asap so we can advertise, market our panel & for program printing requirements. Please supply 200 word description. Additional speaker slots R 300 Please indicate total required in the Booking form ______________________________________________________________________
Other UP Coming Events:
We will advertise and market more public events that will form part of GWF 2017
(please watch the press/social media etc. for more details). ________________________________________________
Proud Media Partner of GWF 2017.
BODY AND MIND Traci French MARKETING & ADVERTISING OPTIONS OFFERED
For All Participants of GWF 2017, UNTIL 21 JULY 2017. All Participants are invited to take responsibility for their success by Marketing GWF 2017 through all their social media profiles, databases etc. We recommend that you take advantage of the advertising opportunities we offer to promote your stall, products and services during the GWF 2017: You need to market yourself on a regular basis, in many different ways on various platforms to get people to notice you. For any additional help with advertising / marketing, contact Traci directly on: email@example.com
Traci French Body and Mind 083 677 1123 _________________________________________________________________
IN GRATITUDE & APPRECIATION
The Gnostic Wholistic Festival Organisers thank you for your application to participate and co-operation. Make sure to click “attending” on the Facebook event page and to share it on your wall and business pages to ensure a GREAT turnout. Thank you to all our Partners, Sponsors, Media and all Traders and Participants for making this one of the biggest Wholistic Events in Cape Town.